How to Configure a Default Search for a List View

​Calem allows one to configure a default search to be applied to a data list. For instance, there are inactive PM Plans and PMs in Calem. There is a need to show only active PM Plans and PMs when the list views are open. This blog describes the steps to set a default query for PM Plan. The concept is applicable to other data list as well.

Step 1. Shared Search

The first step is to create a shared search.

• Only users with "Search admin" set to "System admin" can create a shared search

• Go to PM Plan list: PM module | PM Plan 
• Click "Search" menu to open the search admin screen

• Click the Create (+) menu on Shared search to create a new search 

•  Create a named search:
  • Set name to "Active PM Plans"
  • Set "As" to "Shared by everyone" so all users can use this search
  • Set status "In" to "Active".
  • Click "Save and Apply" the search

•  The list view will be filtered by the search and only active PM Plans will show.

Step 2. Set Default Query

A shared search can be set as default query.

• Click "Search" menu in the list view to go to the search admin form.
• Check a shared search and click "Toggle Default" - this will set/unset a search to be default. A default search is applied when a list form is opened.

Step 3. Filter by Non-Default Search

Once a default search is configured one will see the data list by the default search when a list form opens. One has to create a new search (named or unnamed search) and apply it (as done in Step 1) to overwrite the default query.

Additional resources

• Data Filtering/Search in Calem
• Add Free Text Search to a List View
• Expression in Free Text Search
• Saved Search in Calem
• List View Customization
• User Guide and Admin Guide (customer account required)
• Calem Enterprise Training Site
  
• Calem Enterprise Blogs
  
• Calem Enterprise demo