Clay's Blog

Setting a picture in an asset or work order is made easier in the coming release of Calem R2024g. A picture can be set or updated from the "Attach Photo" at the asset or work order menu.An attached photo may be set as the picture from the attachment list.The attachment list function is also available from Calem Mobile. Additiona...

Inventory transfer was introduced in release R2022a (March 2022). It has gone through updates based on feedbacks from customers. The latest update is available in R2024f (December 2024). The process is more efficient for end users.Barcode scan is integrated for Calem Mobile.One or more items are allowed to be transferred to other sites or...

An enhancement is made to help maintenance planners streamline part planning for work orders. It is available in the coming R2024f release in December 2024.   Maintenance planners can quickly browse parts for a work order by bill of material for assets, or by asset item.The bill of material can be configured in as...

New work order status permission reports are available in the coming release of Calem R2024f planned for December 2024. Work Order status permission can be managed by groups (see this blog). For example, MaintenanceStaff group cannot change a work order to the statuses listed in the screenshot below.Service Request status permission can be man...

 In the coming release of Calem R2024f, asset deletion is further restricted by asset status: Asset status must be "Disposed" for an asset to be deleted.  1. Asset Deletion Restriction One can select one or more assets for deletion.  If an asset is referenced by other objects such as work order, it cannot be deleted. If there are no ...

Work orders are generated from PMs (preventive maintenance jobs) in Calem based on time schedules or meter readings. If a PM work order is no longer needed, there are steps to skip it.  1. Floating PM A PM work order is by a floating schedule, i.e., a PM work order is generated and Calem will not generate the same PM work order until the ...

Preventive maintenance (PM) is performed regularly. Spare parts used in PMs may be ordered on-demand to lower the cost of inventory stock. The first step is to set up a site inventory to manage a spare part. Set up min/max stock levels for a spare part. A minimum stock level may be configured to address breakdowns.Set up auto ordering when sto...

A training object in Calem may be created to hold Calem docs for users to download. In the coming release of Calem R2024f a system wide training may be created so that all users (regardless of sites) can access docs attached to a training object. The steps are: Create a training object with "System" access.Next, attach training docs ...

This blog presents a path to view planned labor for work orders in Calem. Actual and scheduled labor can also be viewed and exported in this path. Menu path: Analysis | WO Tab | 10 - WO Labor SummaryClick "WO Labor Summary" row to launch WO Labor summary analysis. Enter the date range, option to group the summary data. If you are not interested in ...

PO invoices are improved in the coming release of Calem R2024f planned for November, 2024. The invoices can be used to integration with ERP payment processing. 1. Invoice Roles Invoice roles need to be configured for an organization before invoices can be processed in Calem and ERP. Menu path: Organization | ACL Profiles | Monitor UserAdd a team or...

Calem Mobile is designed for users to access Calem Enterprise from their devices. It is available, free of charge, for Calem Enterprise customers. An organization can enable Calem Mobile for their users to access Calem Enterprise at any time and from anywhere. Calem Mobile can be installed from AppStore for iOS de...

Notification and auto-assignment can be enabled by asset owner groups for work orders (WO) and service requests (SR). For instance, a problem is reported as a work order for a pump, teams of the pump owner group receive email notification about the work order. A team may be auto-assigned to the new work order if configured so. 1. Fin...

Risk Assessment Module is added in Calem in the coming release of R2024e (September 2024). This blog presents the steps to implement Risk Assessment in Calem. The Risk Assessment module may be used to manage life cycles of risks including potential risk identification and documentation, analysis and evaluation, and the developme...

Preventive work orders are generated from PMs automatically by Calem. There are cases that PMs are not generating work orders when "Next due" of PMs is passed (screenshot below). This blog walks through steps to troubleshoot these cases. 1. Status of PM and PM Plan The status of both a PM and its PM Plan must be active...

Tracking safety parts in checkout is available in the coming release of R2024d (August 2024). A safety part is a part flagged for safety purpose. Tracking numbers are serial or lot numbers that may be used to track parts. Calem provides serialized inventory and lot management. They may be selected for tracking safety parts by se...

Incident Module is added in Calem in the coming release of R2024d (August 2024). This blog presents the steps to implement Incident Module in Calem. 1. What is an Incident? An incident (IR) is any event that disrupts normal operations, poses a risk, or could potentially cause harm, or results in damage or injury. Incident investigation an...

Auto ABC Process is available in the coming release of R2024d. It allows inventory staff to prioritize items for ordering control based on their importance. Here is an introduction of inventory ABC process: https://en.wikipedia.org/wiki/ABC_analysis The ABC process groups inventory items into three categories: A, B and...

New work orders lists are added in release R2024c to show work orders requested by my teams. The teams are determined by the login user. For instance, a supervisor logs into Calem, use "My Team Requested (Completed)" menu to review completed work orders requested by his team or teams, accept or reject those work orders. 1. My Team Request...

Notification and auto-assignment can be enabled by asset classes for work orders (WO) and service requests (SR). For instance, a problem is reported as a service request for a pump, teams responsible for pumps receive email notification about the problem. The new service request may also be auto-assigned to a team for pump maintenanc...

This KPI provides the composition of maintenance work in terms of work order categories including preventive, predictive and corrective. It allows an organization to set up a goal of maintenance work mix and measure the outcome. For instance, a composition goal may be over 2/3 work orders for preventive and predictive, and less than ...