Clay's Blog

These are the official blogs about CalemEAM.
Clay Li
Aug
28

Calem AI - Part 4: Duplicate Work Order Detection


A new AI-assisted feature to detect duplicate work orders is available in the coming R2026f release (September 2026). It uses AI language models to compare subjects and problem descriptions of work orders to determine potential duplicates. AI language models can look beyond individual words and evaluate the meaning and context of the work orde...
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Clay Li
Jun
15

When to Use the "Create Closed WO" Menu Option


A new menu "Create Closed WO" is available in the coming release of R2026d (June 2026). The menu may be used to create work orders that have been completed and reviewed. There is no need to review these work orders. Calem will close them in a few days. Menu path: Work Order | Create WO | Create Closed WOA work order is created in complete...
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Clay Li
Feb
04

Tracking Follow-Up Work Orders


A new tab "Follow-up" is added in Work Order Home screen in release R2026 (Feb. 2026). The tab shows work orders to be followed up. A work order is to require a follow-up if one of its step is flagged: The status of a step is set to failed. The condition of a step is set to "Poor". A corrective action is taken (a checkbox) in a step....
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Clay Li
Dec
23

Dashboard for Work Permits


Dashboard KPIs have been added for work permits in release R2025h (December 2025). They include work permits per month by permit types and statuses at Dashboard | Summary page.  Permit by Type - Permits created monthly by permit types.Permit by Status - Permits activated in a month vs permits created in a month that are inactive.Use ...
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Clay Li
Sep
09

New Feature: Action Menu for Work Permit Steps


Action menu has been added for permit steps in the coming release of R2025g (Sept. 2025), making it easier to complete permit steps ("Done", "N/A" and "Inspected"). For Calem Web, simply check steps performed, then, click "Done" or "Inspected" to complete in one go. For Calem Mobile, action menu placed in each step and can ...
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Clay Li
Sep
08

New KPI: My Team Part Usage


My team part usage is available in the coming release of R2025g (Sept. 2025). The KPI shows the part/service usage in the work orders assigned to the team(s) of the login user. Menu: "My Team KPI" from "My Team WO" Tab in the WO Home page. Drill-down is available through the "List" menu into inventory transactions and work ...
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Clay Li
Jul
25

New Feature: Work Permit Approval and Status Tracking


Permit approval and status tracking are available in the coming release of R2025f (August 2025). This feature streamlines permit life-cycle management from approvals to status tracking. 1. Permit Approval Levels A permit approval matrix is introduced as an advanced approval rules engine. Menu: Organization | ACL Profiles | Permit Set...
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Clay Li
Jul
22

Introducing Permit Requirement in Work Order Creation


A new feature is available in the coming release of R2025f (August 2025) for adding permit requirement when creating a work order. A new checkbox "Permit Required" is available to specify permit requirement (screenshot below).For instance, a production supervisor may create a work order and specify permit requirement for a machine involved.Once che...
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Clay Li
Jul
05

New KPI: Work Orders Stayed Open for 10+ Days


The new KPI, Work orders open for 10+ days, is available in release R2025e (July 2025). It is a complete rework of the current KPI with better features. Menu path: Dashboard | Summary | WO Open for 10+ Days.Reporting date can be changed to show past three (3) weeks of data by a new reporting date.List drill-down is available.Multi-si...
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Clay Li
Jun
27

New Feature: Follow-Up Work Orders


A follow-up work order may be created for a work order in the coming release R2025e (July 2025). A new menu "Create Follow-Up WO" is available from work order form's More dropdown. TaskView: Execution and Review tab's More dropdown | Create Follow-Up WO DataView: More dropdown | Create Follow-Up WO A "Follow-Up" checkbox is available in work o...
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Clay Li
Jun
24

New Feature: General Work Permit Form Digitization


A new feature, general work permit form, is available in the coming release of Calem R2025e (July 2025). A general work permit visualizes potential hazards, personal protective equipment (PPEs), and related work permits for a work order (screenshot below). The general work permit form is visualized in web and Calem Mobile.The form ca...
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Clay Li
May
09

Browsing Work Orders by Approvers


Work order approvers are surfaced in work orders in the coming release of R2025d by May 2025. They are available in work order lists for browsing and filtering. Work orders updated in the past 90 days will have the field populated when upgrading to R2025d The approvers for earlier WOs will not be surfaced in WO lists. They ...
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Clay Li
Mar
17

Handling Inactive Parts in Work Orders


A part may no longer be used and turn into a status of inactive or deleted status. Inactive parts may exist in PMs and work orders. There are reports and processes in the coming release of Calem R2025b to handle inactive parts. 1. Work order and PM Reports Run a report in WO to identify inactive parts. Replace or remove inactive parts. Menu: W...
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Clay Li
Mar
14

Work Order On-Hold Report


Work order on-hold report shows work orders with on-hold status within a time period. The report is available in the coming release of Calem R2025b in April 2025. Menu: Work Order | Report | WO On-Hold ReportA time period is specified to run the report. The report is based on work order status log. Historical status logs do not have suffi...
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Clay Li
Feb
28

Filtering Work Order Data by Asset Priority


Filtering by asset priority will be available for work order comments and part cost in the coming release of R2025a (March 2025). For instance, a client may use asset priority filtering to collect comments and part cost for critical assets of priority P1. WO Comments: Work Order | Report | WO Comments, and Work Order | Open | WO CommentsWO Par...
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Clay Li
Feb
18

Finding Work Order Contacts By Department


A work order contact may be entered when a work order is created by a login user on behalf of another user. The contact lookup form will find available contacts based on department of the login user.  Work order's department code is used if populated. Otherwise, the current user's department code is used. If no data is found from the filtering...
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Clay Li
Jan
30

Changes to Editing Asset and Location from Work Orders


Editing Asset and Location from work orders will be changed in Calem R2025 planned for February 2025. The changes are made so that editing assets and locations from work orders are only enabled when needs arise. The menu items "Edit Location" and "Edit Asset" will be turned off in R2025 out of the box.Configuratio...
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Clay Li
Jan
03

Tips of Work Orders by Specialty and Department


The KPI of work order count by department in "WO KPI-10" tab of dashboard can be filtered by a specialty set or a specialty code in the coming release of R2024g. The KPI shows work order created across departments.It can be by year and a selective month.It can be filtered by work order category set.It can be further filtered by ...
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Clay Li
Dec
20

How to Set a Picture in Asset and Work Order


Setting a picture in an asset or work order is made easier in the coming release of Calem R2024g. A picture can be set or updated from the "Attach Photo" at the asset or work order menu.An attached photo may be set as the picture from the attachment list.The attachment list function is also available from Calem Mobile. Additiona...
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Clay Li
Nov
23

Streamlining Work Order Part Planning


An enhancement is made to help maintenance planners streamline part planning for work orders. It is available in the coming R2024f release in December 2024.   Maintenance planners can quickly browse parts for a work order by bill of material for assets, or by asset item.The bill of material can be configured in as...
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